Payroll Services in Poland

Poland-based payroll services

Payroll services for fast, compliant, and scalable operations in Poland.

Go live in 7 days
Launch payroll fast without entity setup delays or legal friction.
Precise, auditable processing
Automated salary runs, clear tax filings, and full payroll visibility each month.
Compliant across the board
We align every contract, pay stub, and filing with Polish labor and tax law.
Privacy and IP protection embedded
GDPR-compliant systems safeguard all personal data and equity-related information.
Covers every team structure
Supports UoP, B2B, remote, hybrid, and mixed setups with legal accuracy.
Operationally flexible
Easily scale your team, adjust benefits, or update compensation terms as needs change.

Poland

Established EU hiring base with stable legal frameworks and access to the single market.

Predictable business climate supported by labor law and consistent economic growth.

Strong digital infrastructure with top-tier data centers, R&D hubs, and public tech platforms.

GDP

$900 billion in 2025

Language

Polish

Currency

Polish Zloty (zł)

Developer salary range

72k-348k zł/year ($17k-$83k)

Payroll taxes in Poland

Personal Income Tax (PIT)

Progressive 12% to 32% rates for residents. 20% flat rate for most non-residents.

Social security (ZUS)

34.19% total: approx. 20.48% employer, 13.71% employee.

Health insurance

9% of gross salary (employee-paid), partially deductible from PIT.

Freelancers (B2B)

Flat 19% or progressive PIT. No automatic ZUS. VAT applies if annual income exceeds 200k zł.

Seeking automated payroll in Poland?

Switch to a GEOR’s solution.

IP Box

Eligible B2B and companies apply a 5% tax rate on qualified intellectual property income.

Reporting

Monthly ZUS and PIT filings. Annual tax return (PIT-36 or PIT-36L).

Labor law overview

Minimum wage

National minimum wage in 2025: 4,242 zł/month, gross (approx. $1,060). Engineers earn 2× to 6× above the legal minimum.

Overtime pay

1.5× on weekdays; 2× on Sundays and public holidays, or time off in lieu (TOIL) if agreed.

Payroll frequency

Monthly, disbursed by the 10th of each month.

Pay stub

Fully itemized and delivered digitally or in print.

Polish benefits and IT perks

ZUS and health insurance contributions.
Minimum 20 days paid annual leave (26 days after 10 years of experience).
13 national holidays, fully covered.
Paid maternity leave (up to 20 weeks) and paternity leave (2 weeks).
Performance-based or holiday bonuses.
Private medical care, mental health support, upskilling budgets, and remote work stipends.

Legal framework for payroll in Poland

What global employers need to know to stay fully compliant in Poland.

Worker types in Poland

Contractor rules in Poland

Remote setups in Poland

Stocks and equity in Poland

Pay stubs in Poland

Payroll in Poland: sidenotes

Worker types in Poland

In Poland, tech professionals are commonly classified as either employees or B2B contractors. Correct classification is essential, especially when working with remote teams or foreign clients.

Employees (UoP)

Engaged under the Polish Labor Code (Umowa o Pracę), with mandatory ZUS and health contributions. Entitled to paid leave, parental benefits, and legal protection on dismissal.

Work arrangement

Integrated into company structure and follow employer policies under direct supervision.

Examples of roles

Frontend/backend developers, product designers, DevOps engineers, in-house QA staff.

B2B contractors

Self-employed professionals operating under service agreements (Umowa o Świadczenie Usług). Responsible for their own taxes, ZUS registration, and invoicing.

Work arrangement

Work autonomously with flexible schedules and independent tools.

Examples of roles

Senior software consultants, cloud engineers, product managers, AI/ML freelancers, security auditors.

Contractor rules in Poland

To avoid legal and tax risks, self-employed IT specialists must operate independently and meet key criteria under Polish reclassification guidelines.

Risk of reclassification (dependence indicators)

Contractors may be reclassified as employees if they:

Follow fixed schedules set by the client, working 9-5 with daily check-ins via Slack.
Use employer-owned tools or infrastructure, accessing codebase through company-issued VPN and laptop.
Work under direct supervision, taking daily tasks from a team lead via Jira.
Have a single client accounting for most income, billing one company consistently for 12+ months.

Remote work considerations

Remote status is not exempt from scrutiny. Reclassification risk remains if contractors:

Participate in internal team routines, joining stand-ups, retros, or sprint planning calls.
Use client platforms daily (Jira, GitHub, Slack), operating inside structured workflows.
Submit work for approval or internal quality checks, pushing code reviewed by internal senior developers.
Are paid on fixed timelines, resembling salaries (receive monthly payments regardless of project milestones).

Remote setups in Poland

Remote and hybrid teams are treated as standard employees. Proper contracts, registration, and tax handling are required.

Legal status

Employees must reside and work legally in Poland. Foreign hires need valid work permits or EU residency. Cross-border setups must align with Polish and EU employment law.

Home office setup

Employers often reimburse home office costs, such as internet, electricity, and equipment, if specified in the contract.

Health, safety, and ergonomics

Employers are expected to promote ergonomic remote work and document health and safety measures.

Data protection

GDPR and local data laws apply. Secure remote access and role-based IT permissions are essential.

Payroll processing

Remote employees receive full salaries, benefits, and tax treatment identical to onsite hires.

Stocks and equity in Poland

Equity compensation is taxable and must be reported through payroll in Poland.

Stock options and RSUs

Taxed at vesting or exercise, based on market value. Applies to RSUs, ESOPs, and phantom shares.

Payroll reporting

Equity income must appear on monthly payroll and pay stubs alongside base compensation.

Cash alternatives

Performance-linked cash bonuses are often used as simpler substitutes.

Social contributions impact

Equity is treated as wage income and subject to full ZUS and health contributions for residents. Non-residents must still report it, though some exemptions may apply.

Foreign stock plans

Foreign equity must be declared locally and reflected in payroll reporting.

Pay stubs in Poland

Employers must issue itemized pay stubs each pay cycle, in digital or paper form. Payroll records must be retained for at least 5 years.

Required details:

Employee name and ID
Gross and net salary
Itemized deductions (ZUS, health, PIT)
Bonuses, overtime, allowances
Pay period covered
Employer name and tax ID

Payroll in Poland: sidenotes

Key considerations before running payroll in Poland.

Tech salary benchmarks

Ranging based on contract type (B2B or UoP) and location, with high- and low-tier salary benchmarks across major hubs:

Junior: 72k-144k zł/year.

Mid-level: 156k-264k zł/year.

Senior: 204k-348k zł/year.

ZUS reporting frequency

ZUS contributions are reported monthly. Employers must submit DRA forms and payment confirmations to the Social Insurance Institution.

Annual tax filing

Employers issue annual PIT-11 forms. Foreign employees may need tax clearance when exiting Poland.

Bonuses and equity

Classified as additional income. Subject to payroll tax and social contributions if paid through employer.

Deductions

Only legally permitted and contractually agreed deductions can be withheld.

Director fees

Not subject to ZUS; reported separately under corporate or freelance tax structures.

Critical mistakes in tech payroll

Avoid these pitfalls in Poland, or choose payroll services with these safeguards already built in.

Misclassifying B2B contractors

Classifying contractors as employees triggers backdated ZUS and legal penalties.

Incorrect PIT rate application

Using wrong tax brackets causes underpayment, overpayment, and audit risks.

Exceeding ZUS annual caps

Failing to stop contributions after cap leads to overpayment and reporting errors.

Missing public holidays in payroll

Unpaid holidays violate employment law and damage employer reputation.

Incomplete pay stub information

Pay stubs lacking required details breach payroll transparency and compliance rules.

Unregistered foreign employees

Hiring non-EU staff without registration violates labor and immigration regulations.

Late monthly salary payments

Paying after the legal deadline exposes companies to fines and worker claims.

Undocumented remote reimbursements

Unlisted home office expenses lead to disputes and payroll misalignment.

Unreported equity compensation

RSUs and stock options must be taxed and reflected in payroll records.

Improper contract type use

Using B2B for managed roles increases reclassification and liability exposure.

Efficient and compliant payroll in Poland

Streamline salary processing with automation, accuracy, and expert local oversight.

Efficient and compliant payroll services in Poland

Integrated payroll platform

Handles ZUS, PIT, equity, health contributions, and automated monthly filings with full traceability.

Reliable salary disbursement

Monthly payments, benefits, and contractor fees processed on time, with compliant pay stubs every cycle.

Polish banking connection

Integrated with national bank networks for fast settlements and secure currency transactions.

Flexible benefits administration

Add private medical, performance bonuses, equity plans, or remote work reimbursements as needed.

Data protection by design

GDPR-aligned storage and access protocols ensure payroll confidentiality and legal compliance.

On-the-ground expert support

Our local team handles all filings and advises on edge cases and regulatory changes.

Explore Our Payroll Platform

See how the Global Employer Of Record platform helps you seamlessly manage your global workforce — from hiring and compliance to payroll and employee requests — all in one place.

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Enter new markets and build high-performing global teams with GEOR.

Join companies doing it right

We’ve helped 100+ tech companies cut costs and build high-performing teams globally. Let us optimize your operations in Poland.

96%

reduction in hiring time.

40%

savings in HR and operational costs.

faster market entry.

92%

employee retention rate.

Poland payroll pricing

Our base plan is ideal for distributed teams, pilot projects, or converting key freelancers to employees.

Basic

Onboarding within 7 days
Payroll processing
Pension, social fees, and reporting

$499

per employee/ month.
No hidden fees or extra charges.

Full-stack payroll without the red tape

You don’t need a local entity, in-house HR, or a siloed vendor network to run compliant payroll. Handle salaries, benefits, and equity through the most complete payroll software in Poland. Book a call and we’ll show you how it works.

Client Reviews

Aaron Larson

CEO

Midwest Evaluation and Research

I was surprised at how quickly two recruits, sourced in just a few weeks, delivered an MVP. The team did an excellent job finding the perfect candidates for the job.

Chuck Salem

CEO and Co-Owner

Unique Venues

We first requested a meeting with the GEOR team. Following the meeting, they began to thoroughly examine our project and attempted to comprehend our expectations. When they realized what we needed, they began presenting potential candidates to us and began the interview process. We closed the positions with GEOR’s full support after two rounds of interviews.

David C Peterson

CTO

PebblePost

The GEOR team offered us professional temporary staffing. They found highly skilled engineers to manage the core project objectives and support the development of a scalable and reliable platform.

Greg Tearne

Chief Executive Officer

Altapac Group

They go above and beyond with their service delivery. My initial expectations have not only been met but exceeded to a level I didn’t think possible.

Jim Darter

President

Sandpiper Hospitality

I love the fact that they are always ready to help and put a lot of effort into every aspect of their work. GEOR was helping source, review and iterate candidates suited for our roles

Mackenzie Drazan

CEO & Co-Founder

MiResource

GEOR founders were entrepreneurs who’ve built, scaled, and sold technology startups before. They really get our needs because they’ve been where we are at and have done what we have to do.

Megan Giacobetti

Autopilot Intern

Tesla

We were impressed by their professionalism and dedication to our needs. Everything was super. We are completely satisfied with the collaboration.

Peter Arduini

President & CEO

GE HealthCare

The speed and quality of profile they provided, lots of matching candidates were impressive. They help us to strengthen our team and to fill in needed position with experienced member.

Stephen Smith

Co-Founder and CEO

NOCD

Everything was smooth, each week was full pipeline in order to conduct interviews non-stop. We are very grateful to the team that worked with us, and we wish the same results in other projects.

Veysi Yigit

Chief Executive Officer

Finsoft Yazılım ve Danışmanlık Ltd. Şti.

They were very responsive and they always acted fast. In cases of emergency , when we need to scale team size, they shared new candidates very soon and we successfully increased team size.

Compare our payroll system in Poland

Unlike any other payroll provider in Poland, our model is purpose-built for tech teams and fast-scaling companies.

Feature	GEOR	Parakar
Tech market focus	Deep knowledge of Poland’s IT ecosystem; built for global tech and startups.	Broad multi-sector expertise; less focused on fast-scaling tech operations.
Compliance framework	Fully localized: ZUS, PIT, health, equity, tax, digital pay stubs.	Full compliance and legal guidance; more traditional structure, strong HR/legal base.
Digital payroll platform	Automated system for payroll, tax, ZUS, benefits, equity, and remote allowances.	Cloud payroll platform with solid reporting; may require custom add-ons for IT use.
Equity and bonuses	RSUs, milestone bonuses, and stock options integrated into monthly payroll.	Bonus support available; equity plans handled outside payroll or via external partners.
Speed and onboarding	Engineers onboarded in 7 days. Dedicated local team for tech support.	Advisory-led onboarding; more generalist, less speed-focused for early tech hires.

Strong meets smart payroll

GEOR understands equity, IP, and remote teams. We’ve built a payroll system designed to help you thrive in the Polish market with clarity and control. Our automated workflows remove the pressure of deadlines, filings, and social contributions, so you stay legally sound without the back-office drag. Take advantage of flexible add-ons, covering net pay, benefits, and equity, along with workforce tools that scale with your team.

GEOR

Payroll, handled by software.

Freedom, handled by us.

FAQs

What’s different about GEOR’s payroll system in Poland?

We combine automation with local legal precision. Our team ensures accurate ZUS contributions, equity reporting, and full compliance with Polish labor law.

What does your payroll software in Poland handle?

It automates salary and bonus calculations, manages ZUS, PIT, health contributions, and handles monthly/annual tax filings for both UoP and B2B setups.

Can you process equity through payroll outsourcing in Poland?

Yes. Payroll outsourcing in Poland lets you manage RSUs, stock options, and milestone bonuses, reporting them under taxable income per Polish law.

Can a payroll company in Poland issue pay stubs?

Yes. We generate compliant pay stubs with gross pay, taxes, contributions, and itemized deductions (digital or printed).

How does a payroll provider in Poland secure employee data?

All data is encrypted, GDPR-aligned, and securely stored per Polish data security standards.

Do international tech companies outsource payroll in Poland?

Yes. Startups, SaaS firms, and global tech teams rely on payroll outsourcing to reduce admin burden and stay compliant.

Can we run payroll for Poland-based employees from abroad?

Yes. You can operate 100% remotely. We manage local contracts, taxes, and employment infrastructure on your behalf.

Do we need a local HR team or an office in Poland?

No. You can operate completely without opening a local entity. GEOR handles contracts, tax filings, salary payments, benefits setup, and compliance reporting.

Do your payroll services support remote or hybrid work setups?

Yes. We support remote teams with proper contract terms, home-office reimbursements, and secure payroll handling.

Can your payroll services handle payments to non-resident employees in Poland?

Yes. We support both resident and non-resident tax structures, including appropriate PIT withholding and social contribution exemptions where applicable.

Can you pay salaries to both employees and contractors in Poland?

Yes. We manage compliant onboarding and payments for both full-time staff and B2B contractors.

How do you classify workers (employee vs. contractor)?

We assess work structure, supervision level, and payment terms to ensure proper classification under Polish law.

How do contractors report taxes in Poland?

B2B contractors register individually, issue invoices, and handle their own ZUS and tax payments.

Do public holidays or end-of-year periods delay onboarding or payroll?

No. We operate year-round and ensure onboarding, payroll runs, and filings continue smoothly, even during national holidays or seasonal breaks.

Explore end-to-end Polish talent management

Streamline HR, payroll, and legal operations with one integrated local partner. Access workforce tools, a localized learning platform, and end-to-end support for your entire team.

Employer of Record in Poland (EOR)

Onboard and manage employees legally in Poland.